Reading your Rezlynx nightly close file

The Rezlynx nightly close file is the single most-consulted report in most Rezlynx-connected finance functions. It carries revenue split by department, payment activity by settlement type, and the adjustments and reversals that hit the folios during the day. It is also, if we are honest, not the most beautiful report ever put on a page.

A well-read close file breaks down into three sections. The first section is revenue by department — room, F&B, other. This is the section your revenue manager wants at 08:00; it lines up with the rate calls made yesterday. The second section is payments received by settlement type — cash, card by scheme, bank transfer, direct billing, city ledger. This is the section the finance team wants; it should balance against yesterday’s takings in the safe and the merchant statement.

The third section is the one every night manager fears: adjustments. Voids, comps, rate changes after check-in, transfer charges between folios. This section is where the file most often refuses to balance. Nine times out of ten the culprit is a rate change applied to a stay-through reservation without a matching adjustment on the day the rate changed.

If your finance team is spending more than fifteen minutes a day on this file, either the file is being misread or the reconciliation is manual. Both are fixable. Nightly Trial Balance for Rezlynx pulls the file through the Rezlynx API, reconciles revenue against payments automatically, and highlights any adjustment that has not settled. The file remains the source of truth; the reading of it is the thing that changes.